Frequently Asked Questions

Civil cases involving amounts greater than $3,500 are filed in the Oktibbeha County Chancery Court.

For civil cases involving less than that amount, download a Civil Declaration and file it with the Oktibbeha County Justice Court.

Contact the Chancery Clerk's Office at 662-323-5834.

The Veterans Service Office can assist you with a copy in the Chancery Clerk’s Office, or you can contact the Chancery Clerk’s Office directly.

Fees for copies made by the public are $0.25 per page. The fee for copies made by our staff is $0.50 per page. There is an additional fee for certifying a copy of a document. Requests for copies sent by mail must be accompanied by a check or money order covering the cost of the copies, and a stamped self-addressed envelope. The request should reasonably identify the document to be copied. Checks should be made payable to the Oktibbeha County Chancery Clerk.

Coming soon. On the Chancery Clerk's page, you will click Online Searches, then click How to Search Land Records; there you will find detailed instructions.

There are different requirements depending on the type of document, so they all cannot be listed here. 

It is the responsibility of the person offering the document for recording to make sure

• That the document is original
• That it is signed and that the signatures are properly acknowledged before a notary public
• That it is complete and contains the required information such as
  • Grantor and Grantee information
  • Address
  • Phone numbers
  • Legal description of property being conveyed
  • Indexing instructions
• That it is accompanied by the proper fees
• That it is accompanied by a stamped self-addressed envelope so that it can be returned to the party offering it for recordation

The office accepts cash, checks made payable to Oktibbeha County Chancery Clerk, and money orders made payable to Oktibbeha County Chancery Clerk.

If a check for recording fees is short, the document will be returned with a request for the proper filing fee.

Documents are recorded at the time they are received in the Chancery Clerk's Office. They are available for viewing by the public the next day.

The minutes of the Boards of Supervisors can be found in the Chancery Clerk Office.

At the Chancery Clerk's Office via cash, money order, or check.

In the Chancery Clerk’s Office, or you may search the land redemption records online.

Land records refer to those record series that may involve real estate. These include documents traditionally recorded in Deed Books and Plat Cabinets, such as Deeds, Deeds of Trust, Authorities to Cancel, Plats, Oil and Gas Leases, and many other documents. The Land Records Division also dockets and indexes judgments and files certain Uniform Commercial Code transactions that are a lien on real estate.

Yes, land records are available for public inspection from 8 am to 5 pm, Monday through Friday.

The following are just a few of the records housed in the Chancery Clerk office.

• Roster of Discharged Veterans, 1922 - Present
• Chancery Court Minutes, 1874 - Present
• Will Books, 1834 - Present
• Land Records, 1834 - Present
• Board of Supervisors Minutes, 1880 - Present

No.